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Polyosync supports automations, autonomous workflows, and business processes that can perform or coordinate operational tasks. These capabilities may execute without continuous human interaction, making access boundaries especially important. A configured operation should act within its authorized business environment and the permissions available to its execution context. Why is isolation important for automated operations? Automations may interact with customer records, external services, business knowledge, and other operational resources. Without appropriate authorization boundaries, an incorrectly configured operation could access information outside its intended scope. What should determine which data an operation can use? Relevant factors include: 1. The organization or workspace associated with the operation. 2. The configured workflow or business process. 3. The authorized integrations involved. 4. The AI Employees participating in execution. 5. The applicable user or system permissions. 6. The business information required for the task. Does an automated trigger grant additional permissions? A trigger determines when an operation should begin. It should not be treated as independent authorization to access unrelated business resources. Can an autonomous workflow operate across organizations? Cross-organization access should not be assumed to be supported. Operations involving unrelated organizations would require explicit authorization and a supported implementation. What about scheduled executions? Scheduling changes when an operation runs, not which organization owns its resources. Scheduled activity should remain associated with the correct business context. What about business process history? Execution records may contain business information, task results, or error details. Access to these records should follow the relevant workspace and authorization rules. How can administrators reduce isolation risks? 1. Confirm the operation's business context. 2. Review the resources it can access. 3. Verify integration permissions. 4. Test with representative data. 5. Avoid unnecessary sensitive inputs. 6. Review execution results. 7. Investigate unexpected data access. 8. Reassess permissions after configuration changes. What if an automation accesses unexpected information? Stop or disable the affected operation through the available controls. Record the circumstances and contact the appropriate administrator or Polyosync Support. Recommended practice Treat every automation and autonomous workflow as an operational actor that requires a defined scope and appropriate authorization.