01What is it?
An AI receptionist for enquiries, routing, availability and bookings.
Role solution
Missed calls and messages should not mean missed opportunities.
Give enquiries a timely first response, collect the details your team needs, support configured booking steps and route requests that need a person.
What work gets done?
From incoming request to completed work.
01
Answer common enquiries
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
02
Identify visitor intent
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
03
Check availability
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
04
Create bookings
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
05
Capture customer details
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
06
Route or escalate conversations
Handled by an AI Employee using your business knowledge, authorised tools and defined workflows.
How it connects
Work across the systems your team already uses.
Connect knowledge, tools, integrations and permissions so the AI Employee can complete work instead of only generating replies.
Calendar
Bookings
Customer records
Messaging channels
Business result
Always-on first response
Fewer interruptions
More organised front-desk work
Start with the task that is costing your team the most time.
You do not need to automate everything at once. Start with one recurring problem, learn what works, and connect more workflows only when there is a clear business reason.
Explore AI Workforce →Common questions
Questions about Reception AI Employee
Clear answers about scope, connected systems, human oversight and getting started with Polyosync.
What does Reception AI Employee help a business do?
An AI receptionist for enquiries, routing, availability and bookings. Typical workflows include Answer common enquiries; Identify visitor intent; Check availability and Create bookings.
What information does Reception AI Employee use?
It uses the business knowledge, instructions, permissions and connected tools configured for the workflow. Teams should provide current, approved information and test the answers before relying on them in customer-facing work.
Can Reception AI Employee work with our existing systems?
Polyosync supports configured integrations and tools. Relevant system categories for this solution include Calendar, Bookings, Customer records, Messaging channels. The exact actions available depend on the integration, permissions and employee configuration.
How is an AI Employee different from a basic chatbot?
A basic chatbot is often focused on answering conversational prompts. A Polyosync AI Employee is configured around a defined role, business knowledge, approved tools, permissions and workflow steps, with human escalation where configured. The exact work it can perform depends on its setup and connected systems.
What happens when a request needs a person?
The workflow can be configured to escalate exceptions or requests that need human judgement. Teams should define escalation rules and decide which actions require approval.
How do we get started with Reception AI Employee?
Start with one clearly defined workflow, configure the employee's role and business knowledge, connect only the required tools, and test representative scenarios before expanding its responsibilities.
See whether this workflow fits your business.
Start with a focused setup, explore the workflow, or discuss requirements for a wider deployment.
Copy system
Understand Reception AI Employee before you buy it.
Every Polyosync page answers the same operational questions. No vague AI claims: what it is, what it does, how it operates, what it automates, and where people stay in control.
02What can it do?
- •Answer common enquiries
- •Identify visitor intent
- •Check availability
- •Create bookings
- •Capture customer details
- •Route or escalate conversations
03How does it work?
Role + business knowledge + capabilities + authorised tools + integrations + defined workflows. The configuration determines what the AI can access and do.
04What does it replace / automate?
- •Always-on first response
- •Fewer interruptions
- •More organised front-desk work
05What control do I have?
- •Role instructions and business knowledge
- •Authorised capabilities and tools
- •Permissions and action boundaries
- •Human escalation for exceptions
06Who is it for?
Teams that need reception ai employee work handled as an operational role.
07What does it connect to?
- •Calendar
- •Bookings
- •Customer records
- •Messaging channels
08What happens when AI needs a human?
Exceptions can be escalated to the relevant person with the conversation and work context preserved.
09How does it scale?
Start with this role, then add other AI Employees and connect the role into a broader AI workforce or business process.
Availability
The role description reflects the current solution definition; actual actions depend on the configured employee, tools and integrations.